How To Get A Distribution Deal With Universal Music Group The Essence of Information Dissemination in Audit Service in Sierra Leone

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The Essence of Information Dissemination in Audit Service in Sierra Leone

Introduction

Information is at the heart of everything we do as human beings. We create it, we use it, we share it, and we sell it. Therefore, careful information management is the key to business success. The introduction of media in the business provides a solid overview of the role of media. It provides guidance on gathering the right information to the right people to support the company. Strategic goals and “oil” the day-to-day operations of the business.

Definition

Dilman 1978, Defined Information is the active and targeted distribution of information or intervention through a defined network using a planned strategy to a specific public or audience.

Dissemination is a formal, planned process aimed at disseminating knowledge and enhancing the integration of evidence, information, interventions, or the integration of these objects into a routine practice. Dissemination of information is defined as necessary and sufficient prior to the adoption and implementation of the organization’s policies (Dilman, 1978).

The importance of information dissemination in service delivery

Before evaluating the various methods used to disseminate information, it is worth reviewing the reasons for disseminating information. There are usually good reasons why institutions decide to publish information. These reasons are not necessarily independent of each other, but can nevertheless be classified to emphasize the organization’s motivation at the outset. The reason is usually to increase the value of one or more of the following attributes of an enterprise shareholder. Here are the reasons for disseminating information within the organization:

To create awareness: Information is often disseminated for the purpose of educating, explaining or disseminating ideas, processes or principles. For example, technical specifications that explain the capabilities of the system, guidance on options to avoid congested transport routes, and guidelines for completing the work to ensure the consistent appearance of a given project are all ways in which information is obtained. Advertise to encourage recipients to adhere to the procedure. In the belief of improving an organization or enterprise.

To enhance customer response: Sometimes information is disseminated in the hope that it will generate some feedback that may require additional information to create or use to validate something. Examples include advertising, questionnaires, market surveys, list of frequently asked questions, and testimonials.

To enable collaboration: Information is often disseminated to allow individuals to share knowledge and ways of communicating. Examples include workflow systems to support the flow of information between system entities to achieve common goals, mailing lists where like-minded individuals can listen and discuss common issues, libraries where people have access to information, and control systems that investigations can find. See and transmit warnings about specific events (Fink, 1983).

Background of Sierra Leone Audit Services (ASSL)

Sierra Leone Audit Service is the supreme audit body of Section 119 of the 1991 Sierra Leone Constitution of Sierra Leone provides for the establishment of the Office and functions of the Auditor General. It started with the creation of the Audit Act of 1962. It was later renamed the Audit Department, then the office was moved from the Audit Department to the Sierra Leone Audit Service due to the 1998 Audit Services Act enacted in 2004. The law also establishes the Audit Services Council (ASB), an advisory council that has the power to appoint individuals other than the Auditor General to hold or act in member offices of the Audit Services and to exercise disciplinary control over those individuals.

The Sierra Leone Audit Service is headed by the Auditor General, assisted by four MPs. Its headquarters are at the Lotto Building in Freetown, with other offices in Freetown, Bo, Makeni and Kenema. Also, the mandate of the Auditor General is specified in Section 119, Subsection “2” of the 1991 Constitution. It provides for the Auditor-General to audit all ministries, departments, agencies, educational institutions and other legislative bodies formed in whole or in part from public funds. This mandate includes 39 ministries and departments of 19 councils, one hundred and forty-nine councils, 64 legal institutions, and donor funding projects.

Dissemination Methods at Sierra Leone Audit Services

This organization uses both manual and electronic information dissemination:

Manual means of information distribution.

The means of manually disseminating information in the Sierra Leone audit service are as follows:

Print copies of the Auditor-General’s report and other documents.

Distribute copies of the Auditor-General’s report and other reports to other people.

Dissemination of internal and external audit service bulletins to various supervisors.

Organize meetings with civil society groups.

Awareness-raising programs in schools, groups and universities.

Electronic means of disseminating information.

The electronic means of disseminating information in the Sierra Leone audit service are as follows:

Publish a general audit report (AG) on the Audit Services website.

• Broadcasting of juggle audit services of various radio services.

Dissemination of information through social media, e.g. Facebook, Whatsapp and Tango.

Organize radio discussions or programs on various radio stations. During the radio program, listeners are given the opportunity to respond to issues discussed by calling and texting the numbers announced to them. Participants responded adequately to questions and comments during the radio program.

Radio jingle – As part of the Communication Awareness Program, the radio was produced in English and later translated into four local languages ​​(Mende, Temne, Krio and Limba). Jingles are broadcast on various radio stations in the country.

Information users at Sierra Leone Audit Services

An information user is an individual or organization that uses information created by another institution or organization. In the use of information, users often identify in advance. They use daily information due to work, assignments or certain tasks. The following is the information service of Sierra Leone Audit Service:

Administrative staff

Employees of the organization and staff of the HRM department, to be specific, have access to records of operations and maintenance of their organization to make accurate decisions and resolve administrative issues. Directors in HRM will also receive information from the Records Department for decisions regarding promotion, recruitment, transfer and payment of retirement benefits.

Researcher / External user

Audit services are research-oriented as a matter of fact, researchers use their information to gain knowledge from departments or civil services that research government actions and initiatives. The results of these research activities are usually for educational purposes that will help researchers gain in-depth knowledge of how employees or civil servants are recruited, promoted and fired.

Journalist

Other key users of the information generated at the Office of Audit Services are journalists who may want to investigate allegations regarding poor recruitment and appointment in various departments.

Types of information obtained at Sierra Leone Audit Services

Operational Audit Information

Systematic and independent future-oriented assessment of organizational activities. Financial data may be used, but the primary source of evidence is the operating policies and achievements related to the organization’s objectives. Internal control and effectiveness can be evaluated during the monitoring of this type of information.

Financial Information Audit

Historically oriented independent assessments are conducted with the aim of confirming the accuracy, completeness and reliability of financial data. External auditors need this type of information.

Departmental Information Control

Current analysis of administrative functions to assess the adequacy of management, protection of assets, efficient use of resources, compliance with relevant laws, regulations and policies, globalization and integrity of financial information.

Investigative Information Audit

This type of information occurs as a result of reports of unusual or suspicious activity on the part of an individual or department. It is usually focused on specific aspects of the work of a department or individual. All members of the community are invited to report suspicions of inappropriate activity to the Director of Internal Audit Services on a confidential basis.

Follow the news audit

This is information that takes place about six months after the internal or external audit report is released. They are designed to assess the corrective action taken on the audit issues reported in the original report when these follow-up audit information is reported to the external auditor. Those external auditors.

Integrated Information Audit

This is a combination of operational audit, departmental audit and its audit program oversight. This type of review allows for functional operations within the institution (Silver, 2010).

Challenges encountered in media coverage at Sierra Leone Audit Service

Some issues that the audit service encounters with the audit information are highlighted below:

Financial issues

One of the issues that affects the organization’s information delivery is financial, and for any organization to survive or sustain a thorough development, these should be a number of finances. Organizations face serious financial difficulties in providing their information services.

Bad plan of information service

Information services are not very effective in auditing services because the people responsible for them are not professionally trained. Only a few of them are capable of working in the audit department because the information is not received at the right time according to the needs of the users. The committee does not meet regularly to discuss the issue.

Lack of sufficient staff

The challenge of inadequate staffing and lack of training poses serious problems to the smooth running of the organization. Improper staffing issues can hinder the smooth management and delivery of information.

Overall, the provision of audit information plays an important role in effective personnel management in any institution. Information is the heart of any organization or organization that carries out activities related to learning, teaching, research and the creation of new knowledge. The purpose of providing information at the audit service is to attract and retain a workforce that will enable the institution or organization to achieve its goals and objectives. However, this work considers a number of common issues that hinder the effectiveness of information dissemination that auditors should avoid during the source of their work.

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